Employment Applicant Information
Who are we and what do we do with your personal data?
How and why does The Controller collect and process your personal data?
<span style=”font-weight: 400;”> Your data (such as: first name, last name, social security number, email, phone number, address, curriculum data, computer data) may also be collected from third parties such as, but not limited to:</span>
<ul>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”> private entities engaged in labor administration, intermediation, personnel search and selection, training, and outplacement support activities;</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”> universities and schools.</span></li>
</ul>
<span style=”font-weight: 400;”> Where provided, this is without prejudice to the right to rectification of data processed or collected.</span>
<span style=”font-weight: 400;”> The data collected or otherwise obtained by the Controller as a result of the establishment of the selection procedure for positions available within its organization, except for those relating to health status, voluntarily released by you, must be understood to be necessary and failure to provide such data will make it impossible for The Controller to follow up on the activities aimed at:</span>
<span style=”font-weight: 400;”>- Evaluate your application in the personnel selection process that the Controller also follows up through its suppliers (third parties/recipients);</span>
<span style=”font-weight: 400;”>- manage the candidate selection process in all its phases and the resulting fulfillments. </span>
<b>2) for information security activities </b>
<table>
<tbody>
<tr>
<td><span style=”font-weight: 400;”>Purposes </span></td>
<td><span style=”font-weight: 400;”>Legal Basis</span></td>
</tr>
<tr>
<td><span style=”font-weight: 400;”>- control and monitoring of the services displayed online and on platforms pertaining to the Owner and made available to you for sending resumes and/or accessing open job/collaboration positions (e.g., the forms posted on the “Work with Us” page)</span>
<span style=”font-weight: 400;”>- implementation of data breach detection and notification procedures (data breach)</span></td>
<td>
<span style=”font-weight: 400;”> Fulfilling legal obligations (detection and notification of data breach events)</span></td>
</tr>
</tbody>
</table>
<span style=”font-weight: 400;”> </span>
<b>3) For communication to third parties and for dissemination </b>
<table>
<tbody>
<tr>
<td><span style=”font-weight: 400;”>Recipients</span></td>
<td><span style=”font-weight: 400;”>Legal basis</span></td>
</tr>
<tr>
<td>
<ul>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”> Information and computer support society</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”> Recruitment and training and recruitment companies/agencies </span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”>Public bodies</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”>Group companies to which the Controller belongs </span></li>
</ul>
</td>
<td><span style=”font-weight: 400;”>conduct of pre-contractual activities</span>
<span style=”font-weight: 400;”> Fulfilment of legal and/or regulatory obligations dependent on the activities put in place by the selective procedure</span></td>
</tr>
</tbody>
</table>
<span style=”font-weight: 400;”>Where the communication involves data capable of revealing health status, the relevant processing operations will take place with all appropriate safeguards including those that, if required based on the risks detected, result in the application of pseudonymization solutions, and/or aggregation and/or encryption of data.</span>
How, where and how long is your data stored?
<b>How</b>
<span style=”font-weight: 400;”> Data processing is carried out by means of paper media or computer procedures by specially authorized internal persons. They are allowed access to your personal data to the extent and to the limits that it is necessary for the performance of the processing activities concerning you.</span>
<span style=”font-weight: 400;”> The Data Controller periodically verifies the means by which your data are processed and the security measures provided for them, the constant updating of which it provides for; verifies, also through the persons authorized to process them, that no personal data are collected, processed, archived or stored whose processing is not necessary or whose purposes are in the case exhausted; verifies that the data are stored with the guarantee of integrity and authenticity and their use for the purposes of the processing actually carried out, also due to the particular nature of the same. The checks allow the Data Controller to assess the strict relevance, non-excessiveness and indispensability of data belonging to special categories with respect to the selection procedure activities as well as to the relationship to be established, also with reference to the data you provide on your own initiative. </span>
<span style=”font-weight: 400;”> The Holder guarantees that, even after verification, data are found to be surplus or irrelevant will not be used except for the possible preservation, in accordance with the law, of the act or document containing them. </span>
<b>Where</b>
<span style=”font-weight: 400;”> Data are stored in paper, computer and electronic files located within the European Economic Area, and specific security measures are ensured. </span>
<b>How long</b>
<span style=”font-weight: 400;”> The personal data processed by the Data Controller are kept for the time necessary to carry out the activities related to the selection of the candidate and in any case no longer than 2 years from their collection except for the possible establishment of the employment and/or collaboration relationship. This is without prejudice to cases in which rights dependent on the processing in place should be asserted in court, in which case your data, only those necessary for such purposes, will be processed for the time essential to their pursuit. </span>
<span style=”font-weight: 400;”> However, it is without prejudice to your right to object at any time to processing based on legitimate interest for reasons related to your particular situation. </span>
<b>What are your rights?</b>
<span style=”font-weight: 400;”> Your rights allow you to be in control of your data at all times. Your rights are those of:</span>
<ul>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”>access;</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”>rectification;</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”> revocation of consent;</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”>deletion;</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”> limitation of treatment;</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”> objection to processing;</span></li>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”>portability. </span></li>
</ul>
<span style=”font-weight: 400;”>Basically you</span><span style=”font-weight: 400;”>, in essence you, at any time and without special charges and formalities for your request, can:</span>
<ul>
<li style=”list-style-type: none;”>
<ul>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”>obtain confirmation of the processing operated by the Controller </span></li>
</ul>
</li>
</ul>
<ul>
<li aria-level=”1″><span style=”font-weight: 400;”> access to your personal data and know their origin (when the data are not obtained from you directly), the purposes and purposes of the processing, the data of the persons to whom they are communicated, the period of retention of your data or the useful criteria for determining it;</span></li>
</ul>
<ul>
<li aria-level=”1″><span style=”font-weight: 400;”> aggiornare o rettificare i tuoi dati personali in modo che siano sempre esatti e accurati;</span></li>
</ul>
<ul>
<li style=”list-style-type: none;”>
<ul>
<li style=”font-weight: 400;” aria-level=”1″><span style=”font-weight: 400;”>revoke consent at any time, in the event that it forms the basis of the processing. However, revocation of consent does not affect the lawfulness of the processing based on the consent carried out prior to the revocation;</span></li>
</ul>
</li>
</ul>
<ul>
<li aria-level=”1″><span style=”font-weight: 400;”> delete your personal data from the databases and/or archives, including backup archives, in the case, among others, in which they are no longer necessary for the purposes of the processing or if the processing is assumed to be unlawful, and always if the conditions provided for by law are met; and in any case if the processing is not justified by another equally legitimate reason;</span></li>
</ul>
<ul>
<li aria-level=”1″><span style=”font-weight: 400;”> limit the processing of your personal data in certain circumstances, such as where you have disputed its accuracy, for the period necessary for the Data Controller to verify its accuracy. You must also be informed, in a reasonable time, when the period of suspension has expired or the cause for restricting processing has ceased to exist, and thus the restriction itself lifted;</span></li>
</ul>
<ul>
<li aria-level=”1″><span style=”font-weight: 400;”> obtain your personal data, if they are processed on the basis of a contract and by automated means, in electronic format, including for the purpose of transmitting them to another data controller.</span></li>
</ul>
<span style=”font-weight: 400;”> The Controller shall do so without delay and, in any case, no later than one month after receipt of your request. The deadline may be extended by two months if necessary, taking into account the complexity and number of requests received. In such cases, the Controller will, within one month of receipt of your request, inform you and make you aware of the reasons for the extension. </span>
<span style=”font-weight: 400;”>For any further information and in any case to send your request please write to at </span><a href=”mailto:info@hotelvillabartolomea.it”><span style=”font-weight: 400;”>info@hotelvillabartolomea.it</span></a><span style=”font-weight: 400;”>. </span>